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Publish Content Types with the Managed Metadata Service

Written By: Chris Beckett -- 8/16/2011 -- join -- contribute -- (0) comments -- printer friendly version

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Categories: Configurations, Design, Document Management, Features, Navigation, SharePoint 2010

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Problem

SharePoint content types are created and managed in the Content Type Gallery of a specific SharePoint site, and are inherited by all sub-sites within the same site collection. In SharePoint 2007, to use the same content type across multiple site collections required duplicating the content type manually, or deploying a custom developed feature. In SharePoint 2010, the Managed Metadata Service provides the ability to publish content types from a central location.

Solution

The Managed Metadata Service in SharePoint 2010 is a new service application that provides the ability to publish content types across all site collections within a web application.

Step 1 - Set the Managed Metadata Service Hub Location

Each instance of a Managed Metadata Service application can optionally be configured with a content type hub. A hub is an associated site collection that is used to publish content types that can be consumed through a web application service connection. Any kind of site collection (Blank, Team) template can be used as a content type hub, but only a single site collection can be configured as the hub for each instance of a Managed Metadata Service application.

1.1    Open Central Administration, and select Manage Service Applications from the Application Management group.

1.2    Select a Managed Metadata Service, and select Properties from the Ribbon menu. You can also set the location of the content type hub when creating a new instance of a Managed Metadata Service.

1.3    Enter the full URL of the site collection to use as the hub for this service application. Warning: Be aware that once the location is set, you cannot update the location using the SharePoint UI. The location of the content type hub can only be changed from PowerShell.


Warning: One important consideration when configuring a hub location, is whether you want to use a site collection dedicated for the purpose of content type publication, or designate a site collection intended for general use. Although it may be tempting to support publishing content types from a departmental portal or team site, content type publication needs to be planned and managed carefully. Using a dedicated site may improve governance and make publishing easier to manage.

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