Publish Content Types with the Managed Metadata Service
Written By: Chris Beckett -- 8/16/2011 --
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Categories: Configurations, Design, Document Management, Features, Navigation, SharePoint 2010
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SharePoint content types are created and managed in the
Gallery of a specific SharePoint site, and are inherited by all
the same site collection. In SharePoint 2007, to use the same content
type across multiple site collections required duplicating the content
type manually, or deploying a custom developed feature. In
SharePoint 2010, the Managed Metadata Service provides the ability to
publish content types from a central location.
The Managed Metadata Service in SharePoint 2010 is a new
application that provides the ability to publish content types across
all site collections within a web application.
Step 1 - Set the Managed Metadata Service Hub Location
Each instance of a Managed Metadata Service application can
optionally be configured with a content type hub. A hub is an
associated site collection that is used to publish content types that
can be consumed through a web application service connection. Any kind
of site collection (Blank, Team) template can be used as a content type
hub, but only a single site collection can be configured as the hub for each instance of a Managed Metadata Service application.
1.1 Open Central Administration,
and select Manage
Service Applications from the Application Management group.
1.2 Select a Managed Metadata
Service, and select Properties
from the Ribbon menu. You can also set the location of the content type
hub when creating a new instance of a Managed Metadata Service.
1.3 Enter the full URL of the
site collection to use as the hub for this service application. Warning:
Be aware that once the location is set, you cannot update the location
using the SharePoint UI. The location of the content type hub can only
be changed from PowerShell.
Warning: One important
consideration when configuring a hub location, is whether you want to
use a site collection dedicated for the purpose of content type
publication, or designate a site collection intended for general use.
Although it may be tempting to support publishing content types from a
departmental portal or team site, content type publication needs to be
planned and managed carefully. Using a dedicated site may improve
governance and make publishing easier to manage.
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