Using SharePoint Content Approval

Written By: Rob Fisch -- 1/28/2010 -- join -- contribute -- (2) comments -- printer friendly version

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Categories: Document Management, Features, MOSS 2007, Project Management, WSS3

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Now let's add one more refinement. We'll group the documents by approval status. From the "View" dropdown, select "Modify this View".

Then uncheck the "Approval Status" columns from the displayed list of columns. (Don't worry, this is what we are grouping by.)

In the "Group By" section, select "Approval Status". Leave the "Show group in ascending order" option.

Here's a quick look at the library grouped by Content Approval status. Notice, in this case, "ascending order" in the grouping means something other than alphabetical. The documents in "Draft" status are works-in-progress. The "Pending" documents have been submitted for approval. And the documents at the top are "Approved" documents. This is a natural sequence, and is what is meant by "ascending order" in the grouping.

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